Join our team in Brussels

These are the current internal vacancies at our headquarters in Brussels

Event Organiser (remote)


Event Organiser (remote)

IBF International Consulting s.a. (www.ibf.be) have their registered offices in Brussels since 1977.

IBF´s core business is with the public sector.

IBF´s Events Management Department provides the logistics implementation of public sector events (Expert Missions, Study Visits, Workshops, Seminars, Conferences etc.).

To strengthen our team we are advertising for the role of Event Organiser.

 


Job description

Event Organiser (remote).

Ideally candidates will have acquired and can demonstrate 2 to 3 years of work experience in events organisation, either working for the private or the public sector. Our working language is English, knowledge of other languages is considered an asset, particularly the languages of European neighbourhood countries such as Russian, Arabic, Turkish.

Multi-tasking, performance with high accuracy under tight deadlines and in stressful circumstances are further skills high on the agenda.

The following is a listing of the specific tasks to be performed by successful candidates:

  • Search for offers with best prices and competitive conditions for all necessary services related to the requested events
  • All travel arrangements (except issuing flight tickets)
  • Booking of meeting facilities and equipment
  • Booking of accommodation for speakers and participants
  • Catering, interpretation and technical support to the organisation
  • Attendance of events if necessary and requested (local venue support),
  • Prepare comparison tables and contracts / orders to suppliers
  • Ensure transparent and efficient use of funds, seeking at all times best value for money
  • Use of bespoke events management tools
  • Work in compliance with contract-specific Manuals of Procedures and instructions given.
  • Concise documentation and follow-up of events
  • Preparation of Technical Reports, Mission Reports, Expenditure Reports etc.
  • Exercise quality assurance with regard to the delivery of goods and services from external suppliers
  • Understand and apply public procurement principles in daily dealing with external suppliers, notably contractors with whom a framework agreement has been signed.
  • Any other ongoing activities or new tasks assigned by the hierarchy as deemed appropriate.

If the above appeals to you please send your updated CV in English together with supporting documents, a statement of your availability (or notice period) by email to jobs@ibf.be


HR Manager


HR Manager

IBF International Consulting (www.ibf.be) is a European development consultancy founded in Brussels in 1977 that is working on co-operation projects financed by international institutions like the European Commission and the World Bank.

 

Our main fields of expertise are institutional support, economic development, education, social development, consumer policy and event management. IBF has managed projects in more than 100 countries worldwide. At present, IBF employs about 120 permanent staff with offices in Brussels, Torino (Italy) and Bishkek (Kyrgyzstan) and has about 200 experts in the field.

Our values are integrity, human attitude, commitment, proximity and networking, competence and credibility.

 


Location:

Brussels

Job description

I.              Duties and Responsibilities:

HR Administration:

  • HR administration (monthly payroll administration in collaboration with our social secretariat Group S, lunch vouchers, eco vouchers, Dimona, entries/exits, maternity leaves, parental leaves, educational leaves, recuperation days, holidays, illness days, etc.);

  • Contact point with Group S for all payroll/HRM related questions;

  • Management of Megaholiday (software to register absences).

HR Management:

  • Develop and implement HR strategies and initiatives aligned with the overall business strategy

  • Manage the recruitment and selection process

  • Support current and future business needs through the development, engagement, motivation and preservation of human capital

  • Develop and monitor overall HR strategies, systems, tactics and procedures across the organization

  • Nurture a positive working environment

  • Oversee and manage a performance appraisal system that drives high performance

  • Maintain pay plan and benefits program

  • Assess training needs to apply and monitor training programs

  • Report to management and provide decision support through HR metrics

  • Establish policies about prevention and protection at work

  • Organize social elections 2020 and coordinate the installation of a Works Council and/or the Committee for Prevention and Protection at Work

  • Ensure legal and fiscal compliance throughout human resource management

  • Act as a person of confidence for topics that staff members cannot directly address to their head of unit or management.

II.            Knowledge and Skills required / Essential Qualifications 

  • Proven working experience as HR Manager or other HR Executive

  • People oriented and results driven

  • Competence to build and effectively manage interpersonal relationships at all levels of the company

  • You have experience in generalistic HR functions with a hands-on mentality and you have a proven knowledge and practical application of best HR practices and social legislation.

  • You have a master's degree in Human Resource Management or equivalent through experience.

  • You are critical in assessing processes and in the search for optimization.

  • You are analytical, flexible and accurate.

  • You have fluent oral and written knowledge of English and French. Knowledge of Italian and Dutch is an asset.

 III.             Offer 

  • You receive a permanent contract for a full-time employment (part-time employment can however also be envisaged if preferred by candidate)

  • An attractive salary package depending on your experience and profile

  • You work in a growing and multicultural company that is always looking for innovation 

 

Candidates are requested to send their CV with a motivation letter by email to info@ibf.be. Only shortlisted candidates will be contacted.

 

 


Expert Relation Manager


Expert Relation Manager

IBF International Consulting (www.ibf.be) is a European development consultancy founded in Brussels in 1977 that is working on co-operation projects financed by international institutions like the European Commission and the World Bank.

Our values are integrity, human attitude, commitment, proximity, networking, competence and credibility.

The Expert Relation Manager (ERM) will work for the Framework Contracts (FWC) and Technical Cooperation (TC) units.

The  FWC and TC units are responsible for preparing technical offers in response to calls for tender financed by international donors.



 


Location:

Avenue Louise 209A
1050 Brussels

Via Amedeo Avogadro, 30
Helvetia Palace
10121 - Torino, Italy

Job description

  • Properly instructing a team of expert searchers and supervising them in their searches
  • Negotiating packages with experts
  • Tailoring the CVs of retained experts for the specific tenders
  • Collecting all necessary documentary evidences from the retained experts

Education

  • Relevant diploma in Economics, Political Science studies or equivalent experience.

Qualifications and key competences

  • Excellent English and French verbal and written communication skills
  • Capability to work autonomously, under pressure (deadlines) and to receive tasks from various persons
  • Attention to details
  • Team working skills
  • High level of commitment and integrity

What makes the job attractive

  • Company financially stable
  • International environment
  • Join a team of professionals who give commitment to IBF and respect their colleagues/experts as individuals

Location

  • IBF headquarters in Brussels or Torino (Italy) offices

Application

Please send your CV and cover letter to ERM@ibf.be
Only selected candidates will receive an answer.




Project Manager – Project Implementation


Project Manager – Project Implementation

IBF International Consulting(www.ibf.be) is a European development consultancy founded in Brussels in 1977 working on development aid financed by international donors like the European Commission, the Asian Development Bank and the World Bank.

Over the years, IBF has built a solid reputation for its ability to successfully implement projects within its core sectors: economic development, institutional support, educational and social reforms, and consumer protection.

Our values are integrity, human attitude, commitment, proximity and networking, competence and credibility.

 

We are currently looking for a Project Manager based in Manila, Philippines,to join our Project Implementation Department.

 

Job Purpose

The Project Manager is responsible for the effective and qualitative implementation of a portfolio of development aid projects financed by international donors

 


Location:

Manila - Philippines

Job description

Duties and responsibilities(non-exhaustive):

  • Ensure smooth implementation of a portfolio of projectsin a variety of sectors to the highest satisfaction of beneficiaries and funding agencies, incl.:

-       Fulfilment of contractual obligations according to donor rules and procedures,

-       Smooth implementation of project activities;

-       Timely mobilisation of relevant expertise;

-       Effective and adequate resource allocation and management;

-       Timely and qualitative delivery of project outputs and deliverables;

-       Sound-financial management along with the project budget;

-       Liaise with consortium partners;

-       Represent IBF towards the contracting Authority & Beneficiaries; 

-       Project monitoring.

 

  • Provide effective adequate backstopping on running projects,such as:

-       Regularly liaise with project stakeholders (donors, beneficiaries, experts…);

-       Coordinate experts' inputs and project activities;

-       Coordinate local project office and project support staff;

-       Organise quality check of deliverables;

-       Risk management, trouble-shooting, field missions...

  • Ensure effective contract and financial managementalong the project implementation ensuring the strict respect and compliance to donor rules as well as IBF procedures.
  • Secure project stakeholders' satisfaction: represent IBF towards the various project stakeholders, ensure good working relationship and smooth collaboration with donors, beneficiaries, experts and partners.
  • Actively contribute to the Project Implementation Department quantitative and qualitative objectives.

 

Requirements

  • Education: BA or MA in International Relations/Economics/Political Science (or any relevant discipline);
  • At least 2 to 5 years' professional experience in project management and/or the development aid sector in Asia and/or Pacific region;
  • Past ADB experience in project management is a must.
  • Knowledge of EC, WB, GIZ, MCC, etc procedures would be a strong asset.
  • Fluency in English. Other languages would be an asset.
  • Excellent communication skills, ability to work in an international/multi-cultural environment and liaise with different stakeholders;
  • Proven project management skills and experience.
  • Proven financial management skills and experience;
  • Flexible, ability to work autonomously, sense of initiative, problem solving;
  • Result and quality oriented, dedicated and strong commitment;
  • Excellent organisation and time-management. Ability to manage priorities and deadlines, stress resistant.
  • Proficiency in MS Office (MS Word, MS Excel and MS PowerPoint, in particular);
  • Willingness and ability to travel to project sites;
  • Very good inter-personal skills, team player.

 

 

What we offer?

  • Steadily growing and financially stable organisation operating in the development aid sector;
  • Opportunity to work in a stimulating international work environment;
  • The working environment is composed of dynamic professionals with excellent team spirit and high commitment.

 

Application:

Interested candidates should send their CV and cover letter by email to stuffmann@ibf.be mentioning the reference "Project Manager - Asia&Pacfic". Application deadline: 11/04/2022.

Only shortlisted candidates will be contacted.


Junior business support manager - Tender Unit

Junior business support manager - Tender Unit

 


Location:

Turin, Italy

Job description

Tasks

-        Screening business opportunities:daily screening of business opportunities through:

  • Online research of the various donors' open opportunities (European Commission, GIZ, World Bank, AfDB, ADB and UN Agencies worldwide);
  • Contacts with partners, including first contact, networking, research activities and assessment of the experience of potential partners, such as international and local consultancy companies, technical bodies, national agencies, civil society organizations (CSOs), etc.

 

-        Build up a network of local partners: search, screening, selection, follow up of a local network:

  • Support to the BD and ICA Team in the search and screening of local partners in selected countries;
  • Assessment of local partners skills, through the setup of first contacts;
  • Upkeeping of constant contacts and selection/follow up of common bidding opportunities.

 

-        Bid dossiers: management of technical parts of dossiers, including:

  • Analysis of technical criteria of dossiers;
  • Selection of IBF project references and presentation of the analysis carried out to the Business Developer/Head of Unit;
  • Discussion of the strategy to be pursued for the participation to the specific Expression of Interest/tender with the Business Developer/Head of Unit;
  • Carry out analysis of competitors, Country's technical partners, networking with the aim of collecting information on the particular opportunity;
  • Contact with partners and collection of references and their supporting documents, including their analysis;
  • Preparation of other technical document, needed for the presentation of the Expression of Interest/tender according to donor's procedures, including project references supporting documents.

Languages

-        Excellent command of English (spoken and written communication: native or close to native skills);

-        Excellent command of French;

-        Knowledge of Spanish or Portuguese will be valued.

Technical skills

-        Excellent command of MS Word and Excel;

-        Previous experience or strong interest in development aid, donor-funded business;

-        Previous experience in a similar position will be considered an asset.

 

Personal skills and attitudes

-        Team-working attitude, commitment and reliability;

-        Analytical skills;

-        Result-oriented, problem-solving, proactive attitude;

-        Good relational and organizational skills;

-        Capacity to focus on priorities and to stick to deadlines.

 

 

Other information

Who we are: IBF International Consulting is a leader in the development cooperation business. Founded in 1977, IBF works on development aid projects financed by international organizations (EC, WB, ADB, AfDB, GIZ, DFID, AFD, etc.) in developing and transition countries. IBF implements technical assistance projects aimed at supporting human and institutional development in beneficiary countries (website: www.ibf.be).

Main beneficiaries: National ministries, national agencies, local governments and the civil society.

Main sectors: Education, VET and social reforms; rule of law and human rights; institutional governance and reforms; strengthening of CSOs and media; private sector and economic development; trade and regional integration; quality and customer protection; organization of institutional exchanges and events.

Main areas: Mediterranean countries, EU neighboring countries, Balkans, Africa, Asia (central and south-eastern), Caribbean and Latin America.

Size of projects: Between 1 million and 10 million euros (Technical Cooperation Projects).

Organization: The proposed position would be part of the IBF Technical Cooperation Team, in charge of tendering for development cooperation projects. The candidate will be working as part of the Business Development Centre, in charge of administrative and procedural aspects of the tender process.

What makes the job attractive

-        Unique opportunity to work in an international environment and in the development cooperation and international consultancy business. Unique opportunity to apply analytical skills in a rapidly growing, highly challenging and motivating business sector.

-        IBF is one of the world leaders in the business, is steadily growing, is financially stable and has a long track record (since 1977). The working environment is composed by young and dynamic professionals with excellent team spirit and high commitment.

-        Proposed position is as an apprentice Italian contract or a full time permanent contract.

-        Position is Torino based, with flexibility.

How to apply

Please send your CV for application to bendazzi@ibf.be